Please read these terms and conditions carefully as they contain information you must know and agree to accept and follow. All Attendee Terms & Conditions are hereby incorporated into these Exhibitor Terms & Conditions.

CrimeCon, LLC (“CC”) is proud to produce CrimeCon (“Event”). The following Terms and Conditions (“Terms”) apply to all exhbitors as well as any party you are bringing to the Event as part of your exhibition (“Exhibitor”). By reserving a spot in the Exhibitor Hall/Creator Row you agree to and accept these Terms.

CC will provide show management and attendance promotion. No exhibits, displays, or demonstrations will be permitted in hotel meeting rooms, suites, guest sleeping rooms, or other locations outside the designated exhibit area unless otherwise approved. Violation of this policy may result in sanctions at future CrimeCon events. Such sanctions could include forfeiture or restriction of future participation privileges. 

The order for booths, assignment of space, and the full payment of rental charge, constitutes a binding contract for the rental of the assigned space. An exhibitor failing to occupy space is not relieved of the obligation to pay the full rental price. Exhibitors must agree to furnish their exhibits so as not to obstruct the view of other exhibits. No partition other than the 36" high side dividers provided will be permitted unless specifically approved. No signs of any kind may be displayed at a height greater than 8 feet from the floor to the top of the sign. Standard booth background and side rails will be provided without charge. Booth backgrounds are approximately 8 feet in height and divider rails 36 inches in height. 

Allocations of available space will be made on a first-come, first-served basis based on size of reserved space and whether a premium spot was indicated and reserved. CrimeCon reserves the right to make final space assignments and/or change space assignments after the acceptance of the application should CC believe, in its sole discretion, that it is in the best interest of the event. Dimensions provided are approximate but not guaranteed. The price of space includes booths of appropriate construction, uniform signs for each booth, a skirted table and 2 chairs, and adequate illumination of space. Exhibitors having booths of their own construction may use them so long as all load in, load out and insurance requirements are met. If there is a question about the size and height limitations, please email expo@crimecon.com. 

Contracts must be accompanied by full payment of booth and advertisement fees. 

Upon giving written notice, an Exhibitor may cancel or withdraw from the trade show at least ninety (90) days before the start of the Event, however, no refund will be given unless all booth space has been sold. If all booth space has been sold then 50 (fifty) percent of the Exhibitor’s payment shall be returned approximately 30 (thirty) days after the event closes. Within ninety (90) days of the Event absolutely no refunds or booth deferrals will be awarded. 

The date upon which the notice of cancellation is received shall apply as the official date of cancellation. CrimeCon has the right to resell the space vacated upon notification of cancellation. 

Installation is expected to be from 7:00 am – 11:30 am PT on May 29, 2026. The Event will officially open at approximately 12:00pm PT on May 29, 2026, and will close at approximately 2:00pm PT on May 31, 2026. Exhibits must be removed by 5:30pm PT on May 31, 2026. These times are subject to change and final times will be communicated at least 30 days before the start date. No exhibit shall be packed, removed, or dismantled prior to the closing of the Event. 

If the premises where CrimeCon is to be housed are destroyed or damaged; or CrimeCon fails to take place as scheduled; or is relocated or interrupted and discontinued; or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, or emergency declared by any government agency; or for any other reason, this contract may be terminated by CrimeCon. In the event of such termination, the Exhibitor waives any and all damages and claims for damages and agrees that the sole liability of CrimeCon shall be to return the Exhibitor's rental payment, less a pro rata portion of all costs and expenses incurred and committed to by CrimeCon. 

Reservations for advertisement space in the official Printed Program must be paid in full to reserve the space. Specifications for artwork size, layout, and format will be provided. Advertisement space is non- refundable and cannot be deferred to a future event. Artwork received after the provided deadline is not guaranteed and will not be refunded. 

CrimeCon has sole approval over any material submitted as CrimeCon program advertising as deemed by CrimeCon in its sole and absolute discretion. Advertisers must meet the CrimeCon standards of good taste. If an advertisement is denied on these grounds it is the Exhibitor’s responsibility to revise and submit new creative until it is approved. No refunds will be provided based on advertisement denial. 

9. EXHIBITOR'S REPRESENTATIVE: 

Each Exhibitor organization must name at least one person to be its official representative, with authorization to enter such service contracts necessary for the installation and removal of exhibits and the provision of services, for which the Exhibitor will be responsible. At least one person must be in the Exhibit Booth during all open hours. 

Exhibitor agrees not to assign or sublet the whole or any portion of the rented space covered by this contract. No two companies of different ownership can share a single booth. Exhibitor must submit the full names & contact information for all personnel receiving Exhibitor Badges no later than 30 days prior to the event. Exhibitor is not permitted to bring anyone into the event or Expo Hall without registering them prior. Requests will not be fulfilled on-site. 

Each exhibitor agrees to abide by the foregoing rules and regulations, and by any amendments or additions thereto that may hereafter be established or put into effect by CC. These rules are subject to revision by CC and all points not covered are subject to its decision. They have been formulated for the best interest of the exhibitors as well as CC, and all participants in the Exposition are asked to cooperate in the observance of them. 

The aisles and other space in the Exposition Area are not leased to the exhibitors and shall be under the control of CrimeCon. All displays, interviews, conferences, distribution of literature, lectures, or any other type of activity shall be conducted inside the space contracted for. Exhibitors' representatives standing in aisles or in front of exhibit booths of other Exhibitors for advertising purposes is strictly prohibited. Nothing shall be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Signs, rails, etc. will not be permitted to intrude into or over aisles. 

Failure to abide by these rules may result in immediate removal from the Event.

CrimeCon shall have the right to prohibit any exhibit or part of an exhibit that in its opinion is not suitable to, or in keeping with the character or purpose of the show. Questionable exhibits shall be modified at the request of CC. CC reserves the right to interpret and remove from the show program materials, advertising, or literature any Exhibitor or Exhibitor materials which CC believes, in its sole discretion, would be in bad taste and detrimental to the event if such materials were displayed. 

CrimeCon maintains the exclusive right to sell apparel and accessories from the on-site CrimeCon Merchandise Store. Vendors specializing in one specific product category may be permitted to sell merchandise from their booth. Vendors may sell apparel using their brand name and/or logo only.

CrimeCon will need to approve in advance the designs of any products intended to be sold or given away. Product proofs and/or designs must be submitted for review at least 60 days prior to the start of the event. 

Exhibitors are solely responsible for paying all applicable city, county, state and federal taxes on sales and promotional activities during CrimeCon. 

Persons connected with non-exhibiting companies are prohibited from any dealings, exhibiting, or soliciting within the Event area or hotel facilities. Exhibitors are urged to immediately report any violations of this rule to Show Management. 

Exhibitor agrees to protect, save, and hold CC forever harmless from any damages or charges imposed for violation of any law or ordinance, by the negligence of the Exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the hotel facility and CrimeCon regarding the Exposition premises. Further, Exhibitor shall at all times protect, indemnify, save, and hold harmless CC as well as its subsidiaries, parents, sponsors, subcontractors and vendors hired specific to the production of the Event from and against any and all loss, cost damage, liability, or expense arising from or out of or by reason of said Exhibitor's occupancy and use of the Exposition premises or a part thereof. 

CC will exercise responsible care for the protection of Exhibitor's material and displays. However, the Exhibitor, on signing the contract expressly releases CrimeCon and the hotel, and agrees to indemnify same. against any and all claims for such loss, damage or injury. Exhibitors desiring to carry insurance on their exhibits will place it at their own expense. 

Exhibitor shall maintain, at its sole cost, Commercial General Liability insurance written on a per occurrence basis with minimum coverage limits of $1,000,000 per occurrence/$2,000,000 aggregate. Exhibitor will name CC as an additional insured on all relevant policies and will furnish CC with certificates of insurance certifying that the insurance polices required are in place. Certificates of insurance are due 30 days prior to the event.

Security guards shall be furnished during the installation, open hours, and dismantling of the show. The furnishing of the guards shall not increase the liability of Show Management or show sponsors. ONLY THOSE EXHIBITORS PROPERLY IDENTIFIED AND WITH PERMISSION OF SHOW MANAGEMENT MAY ENTER THE EXHIBIT AREA DURING NON-SHOW HOURS. EXHIBITOR BADGES MUST BE WORN AT ALL TIMES WHILE IN THE EVENT SPACE.

Fire regulations require all display material used for decoration be fireproof. All electrical equipment, including signs and lights, shall be in good condition and able to pass inspection of the Fire Marshal. Each exhibitor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating in CrimeCon. The use of flammable materials, substances or fluids of any nature, which are prohibited by fire regulations, may not be used in any booth. 

Exhibitors are fully responsible for any loss, damage, or injury to facility owners or personnel resulting from exhibitors’ display or actions. Exhibitors are also fully responsible for any loss, damage or injury to CrimeCon attendees resulting from exhibitor’s display or actions. Exhibitors are liable to the official exhibit decorator firm for any and all loss or damage to rented or leased booth equipment, regardless of cause, and shall indemnify, defend and hold harmless CrimeCon against any and all claims or suits for loss or damage. 

CrimeCon reserves the right to cancel arrangements or contracts or close an exhibit whenever it, in its sole and absolute discretion, deems such action necessary for the safety or comfort of those attending CrimeCon. Causes for cancellation or closure may include, but are not limited to exhibits, activities or materials being deemed hazardous, objectionable or offensive in nature or deemed in violation of applicable laws and ordinance, third-party legal rights, facility policies and/or rules and regulations. Any exhibit, activity or materials deemed to have caused injury or damage to the hotel facilities, CrimeCon property and/or attendees and their property will be cause for immediate cancellation and closure at CrimeCon sole and absolute discretion. 

Exhibitor agrees to ship, at his own risk and expense, property to be exhibited. All shipments must be prepaid. Shipping fees associated with items to be included in the registration bags are the responsibility of the exhibitor/sponsor. Additional shipping fees may apply. Further information will be provided. 

Additional furniture is available to rent from the Exhibit Decorator. Information will be forwarded at least 30 days prior to the event. 

Exhibit booths do not include WiFi or guarantee access to a power outlet. There will be a charge for any exhibitor electrical hook-ups and/or internet connections through the venue. A form will be included in the information emailed to you by the official exhibitor decorator. 

Exhibitor represents and warrants that no work protected by copyright will be staged, produced, or otherwise performed, via either "live" or "mechanical" means, by or on behalf of the exhibiting firm, at CrimeCon, unless exhibitor has previously obtained written permission from copyright owner or the copyright owner's designee (e.g. ASCAP, BMI, or SESAC) for such use. 

Exhibitor further represents and warrants that it shall be fully responsible for the performance of all obligations under any agreement permitting the use of such material/music, including but not limited to all obligations to report data and to pay royalty fees. 

Use of any product by any exhibitor, employee or agent thereof containing the CrimeCon trademark, the CrimeCon logo or other trademarks owned by CrimeCon is prohibited without the express written permission of CrimeCon. Exhibitors agree that if any materials making such unauthorized use appear at CrimeCon, CrimeCon shall have the right to take possession of and destroy all such materials, as well as to pursue other available legal remedies. 

Exhibitor shall not foster or conduct outside activities that would take qualified attendees from CrimeCon functions and/or Exposition during scheduled hours. 

Manufacturers or suppliers must be exhibitors in order to use a hospitality suite and must obtain authorization from CrimeCon. The term hospitality suite shall include any open room with readily available food, drink, and/or entertainment where same may have been publicly announced or advertised.

 

Any rules and regulations relevant to the hotel facility will be provided upon request to the exhibitor by CrimeCon. Any union rules specific to the facility will be included and by signing the contract all will agree to adhere. 

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CrimeCon. The aforementioned items covered by this contract may be amended at any time by CrimeCon in the interest of the show and notice thereof shall be binding on exhibitor equally with the foregoing rules set forth in this contract. 

It is the responsibility of the Exhibitor to be fully familiar with these rules and regulations and to see that each member of the firm attending the CrimeCon, either as exhibitor personnel or registrant or both, is familiar with these rules and regulations. 

The host hotel is the exclusive caterer for the hotel and no outside food or beverage is permitted. Exhibitors wishing to dispense food or beverages in the exhibit hall should contact the Catering department at the hotel. Fees and documentation from the local Health Department might apply. 

Any exhibitor displaying goods and/or services whose distribution, sale or use is prohibited in any area of the United States must provide information to attendees showing those areas of restriction OR those areas approved for the goods and/or services in question. 

CrimeCon prohibits firearms, ammunition and firearm accessories of any kind to be brought into CrimeCon activities and the hotel facilities. CrimeCon has directed and authorizes the Facility and local law enforcement to implement and enforce such rules.